Criminal Booking Systems (On-View Arrest forms for Law Enforcement) - Vendor Resources

This site requires a signed MOU (Memorandum of Understanding) with the Maryland Judiciary to access and download these forms. If you wish to download any of these forms, please email your request to Amanda.Davis@mdcourts.gov 

A MOU is required, for several important reasons. Primarily, to stop the duplication of tracking numbers (i.e. CJIS Reporting) and to prevent problems that arise when an agency downloads the forms and either continues to use outdated forms, or creates their own version of the form in their RMS, and doesn't keep it updated when the court version gets revised.  As such, a written MOU is put in place to remove liability if the agency uses the wrong form.

Manual On-View Arrest Tracking Number Procedure

The following procedure applies to those districts (jurisdictions) that accept electronic On-View Statement of Charges (DC/CR 2) from law enforcement agencies, that have an approved MOU. If an agency does not have an approved MOU, the agency will use the manual Statement of Charges (DC/CR 2) form only. This procedure is to eliminate duplicate tracking numbers and must be followed.

This procedure is for agencies that do not have a booking system for auto generation of Public Safety Tracking Numbers.

Step 1.

Officer presents the defendant to the commissioner, either in person or by video. The officer will provide the Statement of Charges (DC/CR 2) manual (blank) carbon copy form that is attached to a completed electronic (typed) version of the Statement of Charges (DC/CR 2) actually signed by the officer (ink-on-paper), along with the Statement of Probable Case (DC/CR 4).

Step 2.

In-person Initial Appearances:

The entire manual DC/CR 2 form (including all the carbon copies) for which the pre-printed manual tracking number was taken from, must be attached to the electronic version of the DC/CR 2. 

Remote Initial Appearances:

For remote initial appearances, the original copies of the manual (carbon copy) DC/CR 2 form from which the pre-printed manual tracking number as obtained may not be able to immediately be presented to the Commissioner.

For these cases, the commissioner must require the officer to fax a copy of said manual DC/CR 2 with an X across the entire form to indicate the form has been used. The officer shall also include the date, officer's initials, and officer's IF on the form.

The officer is to send the "X'd Out" manual (blank) carbon copy of the DC/CR 2 Statement of Charges form to the Commissioner's office at their earliest convenience, along with any other required paperwork.

Step 3.

The commissioner is to ATTEMPT TO PULL UP THE TRACKING NUMBER IN Odyssey to ensure the number has not previously been used. If it has, the commissioner is to refuse to accept or process the case. In this circumstance, the commissioner is to inform the officer that this is a duplicate tracking number and that the hearing will only be conducted when the proper protocol is followed.

Note: If the officer uses just the manual carbon Statement of Charges (DC/CR 2) form, this policy does not apply. (No logging or shredding of the DC/CR 2)